Terms and Conditions | Guru4You.io

Guru4You™ Terms and Conditions AI-Powered HR Support Platform

Effective Date: 2 July 2026 (this revision effective 16. September 2026)

Version 1.3 — adds a description of the optional Google Calendar connection (§1.2)

1. Introduction and Scope

1.1 About These Terms

These Terms and Conditions (hereinafter referred to as the "Terms") govern the use of Guru4You, an AI-powered HR support platform (hereinafter the "Platform" or "Service"), provided operated by Recuvia Ms. Heidi Ott as a licensed software and trademark

Address: incorporated Alt-Mariendorf 25d 12107 Berlin, Germany

Email: heidi@guru4you.io

Phone: +49 30 39713071

Managing Director(s): Ms. Heidi Ott

VAT ID: DE363288611

(hereinafter the "Provider", "we", "us", or "our").

By creating an account, accessing, or using the Platform, you (hereinafter the "Customer", "User", or "you") confirm that you have read, understood, and agree to be bound by these Terms in their entirety. If you are entering into these Terms on behalf of a company or other legal entity, you represent that you have the authority to bind such entity to these Terms.

1.2 Service Description

Guru4You provides an AI-powered skill assessment and testing platform that enables organizations to:

Analyze job descriptions (via file upload, URL extraction, or manual entry) to extract required skills using artificial intelligence
Generate contextual, role-specific skill assessment tests calibrated to experience levels (Beginner, Average, Professional, Expert)
Administer and manage assessment campaigns with configurable test parameters
Invite and manage test participants (candidates) via email with secure, tokenized access links
Evaluate candidate responses using AI-powered scoring and provide analytical reports
Monitor assessment integrity through anti-cheating detection systems
Analyze HR documents, job descriptions, and statements of work (SOW) for potential risk indicators and generate preliminary re-wording proposals for human and professional review (see Section 5.6)

LEGAL NOTICE: These features serve exclusively as a first, non-binding orientation and do not constitute legal advice within the meaning of the German Legal Services Act (Rechtsdienstleistungsgesetz, RDG) or equivalent national legislation of other Member States. They do not replace individual review by a qualified lawyer, attorney, or other party authorised to provide legal advice. See Section 5.6 for the full disclaimer.

Provide billing, analytics, and multi-tenant company management features
Optionally connect a panel member's Google Calendar (calendar.freebusy scope only) so that times they are already booked stop being offered to candidates as free — opt-in, per person, and revocable at any time; see the Privacy Policy §3.4 for details

1.3 User Categories

The Platform distinguishes between the following user categories:

Company Administrators: Users with administrative roles (Account Owner, Account Admin, Campaign Admin) who configure, manage, and operate the Platform on behalf of their organization.
Standard Users: Authorized employees within a company account who create and manage assessment campaigns.
Test Participants (Candidates): Individuals invited by a Company to complete skill assessments. Candidates do not hold accounts on the Platform but access tests via unique invitation links.

1.4 Acceptance of Terms

Use of the Platform requires explicit acceptance of these Terms. Acceptance occurs when:

A Company Administrator creates an account and checks the acceptance checkbox during registration;
A Test Participant accepts the test terms and privacy consent before starting an assessment;
Any user continues to use the Platform after being notified of updated Terms.

2. Account Registration and Management

2.1 Registration Requirements

To use the Platform as a Company Administrator or User, you must register for an account by providing accurate, complete, and current information including your name, email address, company details, and a secure password. You are responsible for maintaining the confidentiality of your login credentials and for all activities conducted under your account.

2.2 Account Security

You agree to:

Use a strong, unique password for your Guru4You account;
Notify us immediately of any unauthorized use of your account or any security breach;
Not share, transfer, or assign your login credentials to any third party;
Log out of your account after each session, particularly on shared devices.

We employ industry-standard security measures including bcrypt password hashing, session timeout controls, rate limiting on authentication attempts, and encrypted data storage. However, we cannot guarantee absolute security and shall not be liable for losses arising from unauthorized access caused by your failure to safeguard your credentials.

2.3 Company Accounts and Multi-Tenancy

Each Company account operates as an isolated tenant within the Platform. Data belonging to one Company is not accessible by other Companies. The Account Owner is responsible for managing user roles and permissions within their organization, including assigning roles such as Account Admin, Campaign Admin, and standard User.

2.4 Account Suspension and Termination

We reserve the right to suspend or terminate your account at our sole discretion if:

You breach any provision of these Terms;
Your payment is overdue for more than 30 days;
We detect fraudulent, abusive, or unauthorized use of the Platform;
You violate applicable laws or regulations in connection with your use of the Service.

Upon termination, you will have a 30-day grace period to export your data. After this period, your data will be permanently deleted in accordance with our data retention policy and applicable legal obligations.

3. Service Usage and Restrictions

3.1 Permitted Use

The Platform is designed for lawful employment-related skill assessment purposes. You may use the Platform to:

Create and administer skill assessment campaigns for legitimate hiring or employee development purposes;
Analyze job descriptions and extract relevant skills for assessment design;
Invite candidates to participate in skill assessments via the Platform;
Review assessment results and analytics to support informed hiring decisions;
Generate HR-related documentation using the Platform's AI features.

3.2 Prohibited Use

You shall not:

Use the Platform for any purpose that violates applicable employment, anti-discrimination, or data protection laws;
Attempt to reverse-engineer, decompile, disassemble, or otherwise derive the source code of the Platform;
Use automated scripts, bots, or other means to access or interact with the Platform without authorization;
Interfere with or disrupt the Platform's infrastructure, including overloading servers or introducing malicious code;
Share, resell, sublicense, or otherwise make the Platform available to unauthorized third parties;
Use the Platform's AI outputs as the sole basis for employment decisions without human review (see Section 5.3);
Upload content that infringes intellectual property rights, contains malicious code, or violates applicable laws;
Circumvent or attempt to defeat the Platform's anti-cheating mechanisms;
Create false or misleading accounts or impersonate another person or entity.

3.3 Fair Use and Rate Limits

Use of the Platform is subject to the usage limits defined by your subscription package. The Platform implements rate limiting to ensure fair use and system stability. Excessive use beyond your package limits may result in temporary throttling or additional usage charges as defined in your billing agreement.

4. Subscription, Payment, and Billing

4.1 Pricing Models

Guru4You offers the following pricing models, which may be updated from time to time:

Pay-Per-Campaign: A fixed fee is charged for each assessment campaign created.
Pay-Per-Participant: A fee is charged for each test participant invited to a campaign.
Campaign Bundle: A pre-purchased bundle of campaigns at a discounted rate.
Subscription: A recurring monthly or annual fee providing access to a defined set of features and usage limits.
Custom/Enterprise: Tailored pricing for organizations with specific requirements.

4.2 Payment Processing

All payments are processed through Stripe, our third-party payment processor. By providing payment information, you authorize Stripe to charge your designated payment method in accordance with the selected pricing model. We store only the last four digits and brand of your payment method for reference purposes; full payment details are held exclusively by Stripe in accordance with PCI-DSS standards.

4.3 Invoicing

Invoices are generated automatically and delivered electronically via email or through the customer portal. All prices are stated exclusive of applicable value-added tax (VAT) unless otherwise indicated. You are responsible for any taxes applicable in your jurisdiction.

4.4 Trial Period

We may offer a trial period at our discretion. During the trial, you have access to a limited set of features. Upon expiration of the trial, you must select a paid plan to continue using the Platform. Trial accounts that have expired cannot create new campaigns until a paid subscription is activated.

4.5 Cancellation and Refunds

Subscription cancellations take effect at the end of the current billing period. No partial refunds are provided for unused portions of a billing period. For campaign-based and participant-based pricing, charges are incurred at the time of creation/invitation and are non-refundable once the service has been rendered.

Right of Withdrawal: If you are a consumer within the European Union, you have a 14-day right of withdrawal from the date of contract conclusion. However, by using the Platform and expressly consenting to immediate service delivery, you acknowledge that you forfeit this right once the service has been fully performed (in accordance with applicable consumer protection laws).

5. Artificial Intelligence and Generated Content

5.1 AI Service Description

The Platform uses artificial intelligence (AI) technologies from multiple providers, including but not limited to OpenAI, Google (Gemini), Anthropic (Claude), and DeepSeek, to power the following features:

Skill extraction and analysis from job descriptions;
Test question generation calibrated to skill levels and experience requirements;
Automated evaluation and scoring of candidate responses;
Preliminary risk-indicator analysis of HR documentation and statements of work (SOW), including re-wording proposals for review by qualified legal counsel (see Section 5.6);
Company URL analysis for contextual enrichment.

5.2 Ownership of AI-Generated Content

Content generated by the Platform's AI features (including test questions, evaluation feedback, and compliance analysis) is provided to you under a non-exclusive, worldwide license for your internal business use. You may use AI-generated content for the purposes for which it was created (e.g., candidate assessment, hiring decisions). However: • AI-generated content may not qualify for copyright protection under applicable law, as it is produced by automated systems; • We make no representation that AI-generated content is original, unique, or exclusive to your organization; • Multiple users may receive substantially similar AI outputs for comparable inputs; • You shall not claim exclusive ownership of AI-generated outputs.

5.3 Human Review Requirement

IMPORTANT: AI-generated outputs are decision-support tools and must not be used as the sole basis for employment decisions. In compliance with the EU AI Act, GDPR Article 22, and applicable employment law, all hiring decisions derived from Platform assessments must involve meaningful human review. The Provider shall not be liable for employment decisions made solely on the basis of automated AI outputs.

5.4 AI Limitations and Disclaimers

While we strive for accuracy, AI-generated content may contain errors, biases, or inaccuracies. The Provider:

Does not warrant the accuracy, completeness, or fitness for any particular purpose of AI- generated content;
Is not responsible for decisions made on the basis of AI outputs;
Does not guarantee that AI outputs comply with the specific employment laws of your jurisdiction;
Reserves the right to update AI models and providers, which may affect output characteristics.

5.5 Data Handling by AI Providers

Job descriptions and assessment contexts submitted for AI processing are transmitted to third- party AI providers for processing. We take reasonable measures to minimize the transmission of personally identifiable information (PII) to AI providers. Our contracts with AI providers prohibit them from retaining or using your data for their own model training purposes. For full details on data processing, please refer to our Privacy Policy.

5.6 No Legal Services — Risk-Indicator Analysis and Re-Wording Proposals Only

IMPORTANT NOTICE — NOT A LEGAL SERVICE: The Platform’s document analysis features do not constitute legal advice, legal services, or legal representation within the meaning of the German Legal Services Act (Rechtsdienstleistungsgesetz, RDG) or any equivalent legislation in any other jurisdiction. The Provider is not a law firm, does not employ lawyers acting in their professional capacity through the Platform, and is not authorised to provide legal advice.

The Platform’s document analysis features are limited to the following functions, which are technological and informational in nature only:

Identifying and flagging potential risk indicators in HR documents, job descriptions, and statements of work (SOW) based on pattern recognition and general information;
Generating preliminary re-wording proposals and suggestions for consideration by the Customer;
Providing general informational context to support the Customer’s own assessment and decision-making process.

All outputs generated by the Platform’s document analysis features are preliminary and informational only. They do not represent a legally binding assessment, a legal opinion, or a guarantee of legal compliance. The Customer is solely responsible for obtaining independent legal advice from a qualified lawyer or law firm before relying on, acting upon, implementing, or forwarding any output generated by the Platform. The Provider expressly disclaims all liability for any loss, damage, or legal consequence arising from the Customer’s failure to seek qualified legal review before acting on any Platform output.

The Customer acknowledges and agrees that: (a) the Platform does not create a lawyer-client relationship between the Customer and the Provider; (b) Platform outputs must not be used as a substitute for qualified legal advice; (c) applicable laws and regulations vary by jurisdiction, change over time, and may not be fully reflected in AI-generated outputs; and (d) the Customer uses any document analysis output entirely at its own risk and responsibility.

Where the Platform displays in-app warnings or notices regarding the non-legal nature of its outputs, such notices form part of the Customer’s obligations under these Terms and must not be suppressed, bypassed, or disregarded.

6. Assessment Integrity and Anti-Cheating

6.1 Integrity Monitoring

The Platform employs automated integrity monitoring during assessments to maintain the validity and fairness of test results. This includes:

Focus loss detection: Monitoring whether the candidate navigates away from the test window during the assessment;
Suspicious behavior flagging: Automated detection and logging of behavior patterns that may indicate cheating or unauthorized assistance;
Time tracking: Monitoring time spent per question and overall assessment duration;
Session monitoring: Tracking browser user agent, IP address, and session continuity.

6.2 Candidate Notification

Test Participants are informed prior to starting any assessment about the integrity monitoring measures in place. By accepting the test terms, candidates consent to the collection and processing of integrity-related data for the purposes described in Section 6.1.

6.3 Use of Integrity Data

Integrity data is provided to the Company Administrator for informational purposes. It is the responsibility of the Company to determine how integrity findings are used in the hiring process, subject to applicable laws. The Provider does not make hiring recommendations based on integrity data.

7. Intellectual Property

7.1 Platform Ownership

The Platform, including its source code, visual design, user interface, algorithms, documentation, trademarks, logos, and all associated intellectual property, is and remains the exclusive property of the Provider. These Terms do not transfer any ownership rights to you.

7.2 License Grant

Subject to your compliance with these Terms and payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Platform for its intended purpose during the term of your subscription.

7.3 User Content

You retain ownership of all content you upload to the Platform (job descriptions, company information, candidate lists). By uploading content, you grant us a limited license to process such content solely for the purpose of providing the Service. We will not use your uploaded content for any purpose other than delivering the Platform's features to you.

7.4 Feedback

Any feedback, suggestions, or improvement ideas you provide regarding the Platform may be used by us without restriction or obligation to compensate you. Such feedback becomes our property and may be incorporated into future versions of the Platform.

8. Limitation of Liability

8.1 Liability Framework

The Provider's liability is structured as follows: • Unlimited liability: The Provider accepts unlimited liability for damages caused by intentional misconduct (Vorsatz) or gross negligence (grobe Fahrlässigkeit), as well as for damages to life, body, or health. • Limited liability for material obligations: For breaches of material contractual obligations (Kardinalpflichten) caused by ordinary negligence, the Provider's liability is limited to foreseeable, contract-typical damages. In such cases, the total aggregate liability shall not exceed the fees paid by the Customer in the 12 months preceding the event giving rise to the claim. • Exclusion of further liability: All further liability, including liability for indirect, incidental, consequential, or special damages (including but not limited to loss of profit, loss of data, loss of business opportunities, or reputational harm) is excluded to the maximum extent permitted by law.

8.2 Elevated Liability for Data Protection Breaches

Notwithstanding Section 8.1, in the event of a breach of data protection and privacy obligations, the Provider's aggregate liability shall be capped at three times (3x) the fees paid in the 12 months preceding the breach, reflecting the heightened importance of data security.

8.3 Force Majeure

The Provider shall not be liable for delays, failures, or interruptions in the Service caused by events beyond its reasonable control, including but not limited to natural disasters, pandemics, government actions, cyberattacks, infrastructure failures of third-party providers, or disruptions to internet connectivity.

8.4 Service Availability

While we strive for high availability, we do not guarantee uninterrupted or error-free operation of the Platform. Scheduled maintenance, updates, and improvements may result in temporary service interruptions. We will endeavor to provide advance notice of planned maintenance where practicable.

9. Data Protection

Data protection is of fundamental importance to us. The collection, processing, and use of personal data through the Platform are governed by our separate Privacy Policy, which forms an integral part of these Terms. By using the Platform, you acknowledge and agree to the data processing activities described therein.

9.1 Roles and Responsibilities

When processing personal data through the Platform:

The Company (Customer) acts as the Data Controller for candidate/participant data, determining the purposes and means of processing;
The Provider acts as the Data Processor, processing personal data on behalf of and under the instructions of the Company;
A Data Processing Agreement (DPA) in accordance with Article 28 GDPR is available upon request and must be executed for companies processing EU personal data.

9.2 Company Obligations

As Data Controller, the Company is responsible for:

Ensuring a lawful basis for processing candidate data through the Platform;
Providing adequate privacy notices to candidates;
Responding to data subject rights requests from candidates;
Ensuring that its use of AI-assisted assessments complies with applicable employment and anti-discrimination laws.

10. Indemnification

You agree to indemnify, defend, and hold harmless the Provider and its officers, directors, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, costs, and expenses (including reasonable legal fees) arising out of or related to:

Your breach of these Terms;
Your violation of applicable laws or regulations, including employment and data protection laws;
Content you upload to the Platform that infringes third-party intellectual property rights;
Employment decisions made on the basis of Platform outputs without adequate human review;
Claims by Test Participants arising from your use of the Platform;
Any claim, loss, liability, or regulatory action arising from your reliance on Platform document analysis outputs (including risk-indicator flags or re-wording proposals) without obtaining prior independent legal advice from a qualified lawyer, as required under Section 5.6.

11. Term and Termination

11.1 Term

These Terms enter into force upon your registration or first use of the Platform and remain in effect for the duration of your subscription or until terminated in accordance with this Section.

11.2 Termination by Customer

You may terminate your account at any time through the Platform’s settings or by providing written notice to support@guru4you.io. Termination takes effect at the end of the current billing period.

11.3 Termination by Provider

We may terminate or suspend your account immediately upon notice if:

You materially breach these Terms and fail to remedy such breach within 14 days of notification;
You fail to pay outstanding fees within 30 days of the due date;
You become insolvent, enter bankruptcy proceedings, or cease business operations;
Continued provision of the Service would expose us to legal liability.

11.4 Effects of Termination

Upon termination:

You will retain access to the Platform for 30 days solely for the purpose of exporting your data;
After the 30-day data extraction period, all your data will be permanently deleted, except where retention is required by applicable law;
All outstanding fees become immediately due and payable;
Sections 5 (AI Content), 7 (IP), 8 (Liability), 10 (Indemnification), 12 (Governing Law), and this Section 11.4 survive termination.

12. Modifications to Terms

We reserve the right to modify these Terms at any time. Material changes will be communicated to you via email or through a prominent notice on the Platform at least 30 days before they take effect. Your continued use of the Platform after the effective date of any modification constitutes acceptance of the updated Terms. If you do not agree to the modified Terms, you must discontinue use of the Platform and terminate your account before the effective date.

13. Governing Law and Dispute Resolution

13.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the Federal Republic of Germany, without regard to its conflict of law provisions.

13.2 Dispute Resolution

Any disputes arising out of or in connection with these Terms shall be submitted to the exclusive jurisdiction of the courts of Berlin, Germany. Before initiating legal proceedings, the parties agree to attempt to resolve disputes through good-faith negotiation for a period of at least 30 days.

13.3 EU Consumer Rights

If you are a consumer within the European Union, you may also have the right to submit disputes to the Online Dispute Resolution platform of the European Commission at https://ec.europa.eu/consumers/odr. We are not obligated to participate in alternative dispute resolution proceedings before a consumer arbitration body unless required by applicable law.

14. Miscellaneous Provisions

14.1 Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid provision shall be replaced by a valid provision that most closely reflects the original intent.

14.2 Entire Agreement

These Terms, together with the Privacy Policy and any applicable Data Processing Agreement, constitute the entire agreement between you and the Provider regarding the use of the Platform and supersede all prior agreements, representations, and understandings.

14.3 Waiver

No failure or delay by the Provider in exercising any right or remedy under these Terms shall operate as a waiver thereof. A waiver of any right or remedy on one occasion shall not prevent the exercise of that right or remedy on any other occasion.

14.4 Assignment

You may not assign or transfer your rights or obligations under these Terms without our prior written consent. We may assign our rights and obligations under these Terms to a successor in connection with a merger, acquisition, or sale of all or substantially all of our assets.

14.5 Contact Information

For questions regarding these Terms & Conditions, please contact us at:

Recuvia Ms. Heidi Ott

Address: Alt-Mariendorf 25d 12107 Berlin, Germany Email: heidi@guru4you.io Phone: +49 30 39713071 Managing Director(s): Ms. Heidi Ott VAT ID: DE363288611